Practical information

AI researchers, Postdocs and PhD Students affiliated with a university in the Nordic region.

Follow the registration link on the main page: https://www.nordicaimeet.com/

Follow the abstract-submission link on the main page: https://www.nordicaimeet.com/

The conference team will convey the decision to you by email. The selected presenters will be posted in the announcement section of the website, and in the conference program.

TBA

Posters should be A0 size (or smaller) and in portrait orientation. There is no official template, so you may use your own design. Bring your poster to the conference—no advance submission is needed. The poster-session schedule is available here: TBA.

Keflavík International Airport (KEF) is Iceland’s main international gateway, located about 50 km (31 miles) southwest of Reykjavík, roughly a 45-minute drive.   The conference venue is Reykjavik Natura, located in Reykjavík city at Nauthólsvegur 52. It’s a 15-minute walk from the BSÍ central Reykjavík bus terminal, if the weather cooperates. Here are some options to make the trip to and from the airport.  Option 1: Flybus  The Flybus is Iceland’s long-running airport shuttle and an easy choice. Buses are synchronized with arriving flights, so buses should be waiting just outside the arrivals hall; look for the Flybus signs as you exit with your luggage. Make sure you use the official flybus.is service.  There are two versions of the ticket:  Standard Flybus takes you directly to the BSÍ central bus terminal in Reykjavík in about 45 minutes.   Flybus+ includes a hotel drop-off. For an additional fee, you’ll transfer to a minibus at BSÍ that drops you off at the hotel’s entrance.  Please be sure to check how to get to your hotel from the BSÍ central bus station.  One-way tickets start at around ISK 3,999 (~€28), with Flybus+ slightly more. Book in advance at flybus.is or buy tickets at the kiosks in the arrivals hall. Onboard you’ll find free Wi-Fi and USB charging.  Option 2: Airport Direct or other shuttle operators  Airport Direct and a handful of other operators run similar services to the Flybus at comparable prices. They all work the same way: frequent departures tied to flight arrivals, drop-off at a central terminal, and an optional hotel drop-off add-on.   Option 3: Taxi or pre-booked private transfer  If you want a door-to-door ride without the shuttle transfer, a taxi or private transfer is also an option.  Taxi from the rank (right outside arrivals): expect around ISK 20,000–25,000 (~€140–175) one way, with surcharges for evenings, weekends, and public holidays. Pay by card; Iceland is essentially cashless.  Pre-booked private transfer: flat-rate fixed pricing (typically ISK 22,500 / ~€155 for up to 4 passengers with Hreyfill, for example), with your driver meeting you in arrivals. This can be a good option if you’re splitting the fare with 2–3 colleagues and had planned to use the Flybus+ hotel drop-off option.  Note: Uber and Lyft do not operate in Iceland.  Option 4: Public bus (Strætó route 55)  The most budget-friendly option is the public bus at around ISK 2,000 (~€14). Route 55 connects Keflavík Airport to BSÍ in central bus station Reykjavík, where you can transfer to other bus routes. It takes 75–90 minutes with several stops along the way, and luggage space is limited. Download the Klappið app before you travel to buy tickets or pay with card on-board.  Option 5: Rental car  If you’re planning to explore beyond Reykjavík before or after the conference, picking up a rental at KEF airport makes sense. All major companies have desks in the arrivals hall. The conference venue Natura offers free parking on site. Drive time is about 45 minutes via Route 41.

The registration form includes two hotel options (including the conference hotel, Reykjavík Natura - Berjaya Iceland Hotels). These can be booked upon registration. Apart from that, there are a number of options in the city centre of Reykjavik, only about 2 kilometres from the conference hotel.

Icelandic weather famously changes rapidly. Be sure to check the weather forecast before your trip.

The currency is Islandic kroners (ISK), but you’ll rarely need cash. Cards are accepted virtually everywhere, including on the Flybus.

Most European roaming plans work well in Iceland, but you can also pick up a local SIM at the airport if needed.

Iceland uses standard European Type F (Schuko) and Type C (Europlug) sockets, operating on 230V voltage at 50Hz.

Reykjavík University  Reykjavík University, the home of CADIA and the host of NAIM ‘26, is just down the street from the Natura, about a 10-minute walk south along Nauthólsvegur (addr: Menntavegur 1).     Nauthólsvík  The conference venue and Reykjavik University are close to Nauthólsvík, one of Reykjavík’s most beloved spots we recommend visiting during your stay.  Nauthólsvík Geothermal Beach (Ylströndin) is a crescent of golden sand (imported!) in a small cove, where warm geothermal water mixes with the sea to create a swimmable mini-lagoon. Icelanders come here year-round, and there’ssomething wonderful about floating in warm water during cold days. During the conference, the beach will be open daily from 11:00 to 19:00.  Hot pot and steam bath (gufubað) are open during the same hours. There’s something special about stepping into a geothermally powered hot pot or steam bath. Bring a swimsuit and a towel; changing facilities are on site.  Nauthóll is a nice restaurant right on the shore, serving Icelandic dishes, seafood, and coffee. A great spot for a casual dinner, a working lunch, or just a warming drink after a dip.    Öskjuhlíð  The whole area is next to Öskjuhlíð, a small forested hill crowned by the Perlan museum and observation deck. Walking trails wind through the trees and up to the top, offering panoramic views over the city, the surrounding mountains, and Faxaflói Bay.